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How to Use WordPress for a Company Intranet

How to Use WordPress for a Company Intranet

As a powerful open source software, WordPress is trusted by a large number of users for multiple purposes, among which intranet is the one favored by most companies for staff management. That is regarded as an advanced Internet Protocol for sharing daily news, project timelines, status updates, messages or anything else within a company.

A great plugin is selected in this guide on how to use WordPress for company intranet, namely, Simple Intranet Directory. This plugin enables an easy manner to collect all employers in a directory for better internal management. A bunch of features allow more possibilities for you to customize your company intranet. Here start with the plugin installation and activation.

Install Simple Intranet Directory Plugin

Log into your WP admin and search for the following result via Plugins > Add New. Click “Install Now” and then activate this plugin in real time. Two new items called Simple Intranet and Biographies appear on the sidebar and that indicates the finish of plugin installation.

Since everything gets ready, you just need to add all members to the intranet and then take a good use of shortcodes to display a list of employees on front-end.

Install Simple Intranet Directory Plugin

The Simple Intranet Directory plugin guarantees 100% compatibility with any mobile devices, and it is perfect for the screen in all sizes. Numerous features make this plugin customize to your website. To this day, it has been trusted by a large number of Fortune 500 companies, like Nikon, The Wall Street Journal, Samsung, Best Buy, and so on. Move on and have a test of more possibilities of this powerful method.

Add New Employees to Company Intranet

Go to WP admin > Simple Intranet and this is where to get a step-by-step guide for Simple Intranet Directory plugin setup. Insert the given shortcode [employees] to any post or page and then move to the following steps. Go to Posts/Pages > Add New and paste the shortcode to this post/page. Here, we create a new post to hold this shortcode and name it as Employee Directory.

Simple Intranet Setup Guide

Click the link “Add new employees” and the page is automatically directed to the Add New User page. Type a list of basic information of this new user in the specific field, among which the username, e-mail and password are required. Send password to this new user by email and assign a role to this user. Click “Add New User” to confirm all information.

You can add biographies for existing users via Users > All Users. Once accessing to the users list, edit any user as needed and type a brief introduction about this user in the Biographic Info box. Add all users as planned in the same manner and you can check all users on the front-end by entering the page inserted with the shortcode [employees].

Add New User

Set Your Profile

Having all users created, go to Users > Your Profile and this is where to modify the settings for the profile. The options available in the Profile setting page are in terms of all basic information about you. Determine whether to enable visual editor, keyboard shortcuts and toolbar on website.

Profile Personal Options

Type your username, first name, last name, nickname and display name via the Name mode. Note that, the Username should be “admin” and that cannot be changed. Move to Contact Info mode and type your email address as required. It is optional to fill out the account for Twitter, Facebook, Google+ and LinkedIn, which is great for social media marketing.

Profile Name Settings

The About Yourself mode is where to type a short biography so as to leave visitors an initial impression. Leave the New Password field blank unless you plan to replace the password to a new one. Upload an avatar from your computer and that will be shown on your user profile page publicly. Set a rating for your avatar from 4 options.

Profile About Yourself

The options included in Company Information make a decision on who are allowed to access to the detailed profile page and whether to hide your email address from employee directory. It is optional to type your company information, in terms of department, address, phone, zip/postal code, and so on. Click “Update Profile” to have all details confirmed.

Profile Company Information

Create User Biographies within an Archive

The Biographies is where to add as many bio details as needed for all users. Before everything, make sure that you have changed the permalink from “Default” to “Post name” and that can be done via Settings > Permalinks. And then, go to Biographies > Add New and enter the basic information for this biography as required. The URL for this bio is generated as http://yourwebsite.com/bios/post-name.

Add New Bio

All bios can be found via http://yourwebsite.com/bios. All employees are listed here and each comes with a brief introduction.

Get More Advanced Features

The method selected in this guide is the free version of Simple Intranet Directory plugin, which enables the basic requirements of a company intranet. However, if you are not satisfied with the existing features, you can purchase the paid version to get more possibilities. Three solutions are available for you, designed for small business, medium business and developers respectively.

Select the most suitable one and then complete the payment. Here, we would like to show you a sample intranet created with Simple Intranet Directory plugin as below. That is a part of demo displayed on SimpleIntranet.org.

Company Intranet Demo

Each plan comes with more than 20 free add-on plugins, including Simple Files, Simple Events Calendar Pro, Simple Employee Grid View, and so on. Among those options, the Simple Employee Grid View is firstly mentioned here for an explanation. That enables a flexible view of employee directory after inserting more parameters in the shortcode [employees].

The parameters can be used to limit the number of employees shown on each page or set the size of avatars. Take the following shortcode as an example.

[employees limit="25" search="yes" title="yes" department="yes" avatar="100" group="subscriber"]

The shortcode indicates that there are 25 employees shown on each page and a search bar is displayed on the web page. Only Subscribe roles are displayed on the page and each avatar comes with a width of 100 pixels.

Calendar is also a basic of the company intranet, for which shows all time-specific activities clearly, such as meeting schedules, holidays, training sessions, and so on. The Simple Events Calendar Pro acts as a reminder for announcing all activities on the dot and that is a great calendar plugin for time schedule.

Simple Intranet Directory Add-onsAn online survey is also a great method to arouse enthusiasm of employees and that helps you have a better understanding for each employee intuitively. The Simple Polls is just about the method for that purpose. You can launch a survey in terms of any aspects as needed and get instant employee feedback with polls.

For example, the question “What do you want to do in the spare time?” may be a great way to understanding the hobbies and interests of your employees. The most favorable one can be selected in the staff activity.

Explore the rest of plugins for more advanced functions, which helps you set a Wikipedia-like wiki, real-time chat and bookings menu on website with ease. Get to know the full list of plugins and select certain options as needed.


Joyce is a professional writer & SEOer who loves trying new things and sharing the experience through blogging. She loves clean design, playing with different WordPress themes, SEO, etc. Very often, you could find her in various WordPress event as invited speakers.