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How to Run a Multi-Author WordPress Blog

How to Run a Multi-Author WordPress Blog

If your website is of the large scale that needs plenty of information and web contents, only you who come out the posts may not be enough. You need the help from the outside writers. And this is the main reason as for why many webmasters now decide to run the multi-author website. As running this kind of website is not a simple task, this time, we have listed some valuable tips of how to run a multi-author WordPress blog.

In fact, it is easy to allow other people to write for you. You simply need to create the new user account for them and grant them the proper permissions for writing and publishing. The detailed steps can be found in the following.

Create the User Accounts for Your Writers

After hiring the proper writers, you should create the user accounts for them on your WordPress site. For this, you simply need to click the Users button on your admin panel and hit the Add New button. Here, you can enter the username and the email address for this account exclusively, along with the proper password.

When choosing the user role, you have three options mainly. The Editor user role gives people the rights to edit and publish any blog post. The Author user role allows people to control all the posts submitted by themselves. The Contributor user role only allows people to write the content.

Now, you can give your writers the different user role based on the real situation. Before adding the new user, you can check the box that sends your writers the information about their new accounts.

Add New User

Modify the Permissions for Each User Role

It is possible that the default permissions assigned to each user role are not precise for you. In this case, you should use some additional tools to customize the user permissions based on your needs. For instance, you can give people who have the Contributor user role the ability to write the blog posts only, but the pages are not allowed.

You can check this post of how to control WordPress user role to learn the easy methods for doing so. Here, you can choose to use the coding stuff or the plugins as you wish.

Permissions for Each User Role

Showcase the Information of Your Authors Properly

After starting the multi-author blog site, you need to tell people that you have multiple writers contributing for your website. To achieve this, you firstly can create and publish a special author page. From this special webpage, people can learn the general introduction and the social information of your writers easily.

If you require your authors to write for different kinds of contents, audiences can find their interested contents by focusing the corresponding writers directly. Besides, while these people coming out the great content for your site, it is fair for you to give them the online exposure.

Next, you’d better display the author box in each of your blog post. This way, after reading the post content, your audiences can easily know who the content contributor is. Generally, the author box is displayed below the content, showcasing the photo, the name and the self-introduction of the writers. Sometimes, the box also includes their contact methods and the social media accounts.

Author Box

Pay Attention to the Working of Co-Authors

It is possible that some of your blog posts are finished by more than one author. If so, you should credit multiple writers to that post to prove their contribution.

By default, WordPress only allows you to assign one author to each single post. But now, you can make use of the Co-Authors tool. Upon the installation, you can directly go to the content screen. Below the content writing block, you can find a new section of Authors.

Here, you can search and assign your current writers to this article using the special input box.

Author Input Box

In addition, it is possible that there are some guest authors who also add the contents to this post. For this situation, you can click the Guest Authors button from the Users drop-down list. And then, you can add the new guest writers by entering the general information and contact methods.

Note that this feature allows you to assign the bylines without the need to generate a new user account for your WordPress site.

Restrict the Editing of Your Authors

If your website contains various kinds of web contents, you’d better hire multiple authors who are good at these fields separately. For instance, you can hire the SEO experts to write the search engine related tips and WordPress professionals to come out the WordPress guidance. To effectively manage and control them, you’d better restrict them to some specific categories. This way, they can only contribute to the contents they are adept at.

For this, you can make use of the Author Category tool. After the installation, you can directly go to the user profile page to choose the limited categories.

Author Category

Improve the Editorial Workflow

Actually, one of the hardest parts of the multi-author website is the improvement of the editorial workflow. You have to tell people when they should come out and finish the new content to ensure the regular website update.

To save your efforts, we highly recommend the Edit Flow tool. This is a special plugin that allows you to display the editorial calendar on the administrative panel. From it, you and your authors can know the working progress of each other so as to adjust or maintain the workflow effectively.

Editorial Calendar

Communicate with Your Authors

Last but not the least, you need to communicate with all your authors properly. Before hiring them, you should test their writing style to make sure what they write are exactly what your readers want. In addition, if you have some special requirements or the writing principles, you need to convey to them clearly.

For instance, you can install the plugin of Writer Checkify. With it, you can decide up to 25 exclusive writing guidelines. After saving these requirements, authors need to tick the checkbox of each requirement before finishing the writing. This indicates that they have already checked these guidelines and abide by the rules accordingly.

Here, we have listed some editorial guidelines adopted by most webmasters in the following.

  • Firstly, you should explain the main objective of your website. Especially, you need to tell your authors what kinds of contents your main audiences are looking for.
  • The linking strategy is essential. In this case, you can explain how you want the content to be linking to other contents.
  • Surely, there should be no errors appeared on all the contents. Thus, you need to require authors to go through the careful checking before submitting or publishing the content.
  • The images are pretty important for each blog post. In this case, you can also share your image expectation. For instance, you should tell authors whether they need to supply the graphical component for each post, along with the proper dimension and density.
  • The last point is about the content title or the headline. Surely, you can decide the title and the main idea in advance. However, if you give your authors the right to make the decision, you need to tell them that the titles and the headlines must be SEO-friendly, keyword-rich and eye-catching.


Susan Rose is a freelance writer who has a deep knowledge about WordPress. She loves everything related to website building since the freshman year at Christopher Newport University, and loves to share her experience with people all over all the world. In the daily life, Susan loves detective novels as it can train her logical thinking and creativity.