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How to Enhance Editorial Workflow in WordPress Site

How to Enhance Editorial Workflow in WordPress Site

Looking to run and manage a multi-author website? This is a good idea to ease your writing burden. As there are multiple professional editors who contribute to your blog posts with the hot topics and well-written words, you can spare your efforts to many other aspects. However, the issue is that your editorial workflow might be ruined as each of your editors may have their own writing schedule. In this case, we’d like to tell you the simple steps of how to enhance editorial workflow in WordPress site. This way, you can collaborate with your writing team in a better way.

Enhance Editorial Workflow using Edit Flow Plugin

To increase the productivity of your editorial workflow, the easiest way is to use the Edit Flow plugin. With it, you can redefine the whole writing schedule and process of your site. In addition, this plugin is developed using multiple modules. This way, you can plan, manage and monitor the content writing with much ease.

Note that there are 7 core plugin modules available to help you better control your workflow. With the proper utilization of them, both you and your writing team can save time to focus on the contents effectively. Check the following to know how to leverage them.

Customize the Editorial Calendar

With the installation of this WordPress plugin, you can find a new option of Calendar from the drop-down list of the Dashboard tab. This special calendar ensures the clear view of your website posts on the weekly and the monthly basis. Thus, you and your writers can know which articles are posted on time and which fail to meet the deadline.

Editorial Calendar

Note that for the better checking, you can use the built-in filter to check the posts based on post status, content categories and exact writers. In addition, this calendar can only display the future 6 weeks. However, you can change the date range using the screen options. Also, for the unpublished drafts, you can drag and drop them to some other posting dates from this calendar directly.

Even, you can press the Edit Flow > Calendar button from the admin panel. Here, you can choose to showcase all the posts and pages on this calendar and to create the posts from the calendar.

Editorial Calendar Settings

Decide the Post Status

If you want to achieve the more advanced structure for your posting workflow, you need to create and manage the post status. This way, both you and your writing team can know which posts are in which progress. For instance, are these posts ready for review, ready for publishing or just in the idea proposing step?

By default, this plugin allows 4 options for the post status. You can change, add and edit them based on your true situations. In addition, you can choose to showcase them on the drop-down list all the times and apply them to all your post types.

Post Status

Note that the post status can be showcased on the editing calendar clearly.

Enable the Dashboard Widget

This plugin offers 3 special widgets to showcase the overview of your editorial workflow on the WordPress dashboard.

  • Post Status – From this dashboard widget, you and other writers can check the post status along with the number of posts for each status.
  • Notepad – If you want to leave some words concerning about the writing plan, you can use this widget to tell your edit team.
  • Following – You can subscribe to some posts for the further activities. And this widget showcases the posts you have subscribed.

Dashboard Widget

Activate the Editorial Commenting Function

If you want to start the personal discussion with your editors to raise some suggestions, you can enable the editorial commenting feature for your posts and pages. This way, you can interact with your writing team for each content piece.

Editorial Comment

Add Some Special Editorial Metadata

It is possible that you require people to fill out some special metadata after saving the drafts of the posts. For instance, you can require them to enter the word count for the content length, make sure that they have covered all the content points that are decided in advance, ensure that they have already added some images and many more.

Note that there are 7 default types for the metadata. And you can add the metadata from the Edit Flow > Editorial Metadata part.

Editorial Metadata

Enable the Notification Function

This function can keep the whole editorial team updated about what is happening for the blog posts. For instance, you can know the changes of the post status and the starting of the comment discussion. To get the email notification, you and other writers only need to follow the given posts.

In addition, on the editing page of each piece of content, you can select the users or the groups that can get the email notifications.

Group All Your Writers

Here, you can set up multiple groups to better manage your writers and organize the workflow. For this, you simply need to add the groups and assign your current editors to each group.

Group All Your Writers


Susan Rose is a freelance writer who has a deep knowledge about WordPress. She loves everything related to website building since the freshman year at Christopher Newport University, and loves to share her experience with people all over all the world. This girl is popular among our readers as she is outgoing and energetic. In the daily life, Susan loves detective novels as it can train her logical thinking and creativity.


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