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How to Add RSVP System in WordPress for Better Event Management and Invitation

How to Add RSVP System in WordPress for Better Event Management and Invitation

The term of RSVP regularly is used on the social condition. It means the process for getting a response from the invited people. At present, however, many webmasters choose to add the RSVP system. This can require the participation confirmation of a special event held on their websites. In the following, we have shared the simple way of how to add RSVP system in WordPress.

Frankly speaking, by ensuring the RSVP functionality to your pages or posts that talk about some events, you can manage the guests, ticket selling and event arrangement with much ease. After all, this system gives you enough time and freedom to control who can participate which event in advance of anything. With it, people need to send you a request to get the event tickets and to participate in the events. And you can choose to receive or reject the request to better manage the event.

Add RSVP System in WordPress

Actually, for WordPress users, adding such a special system on your site is not a complicated thing. Here, you can leverage the great combination of the Event Tickets plugin and the Events Calendar plugin. The former plugin ensures the simple way for anyone to RSVP to the events available on your website. With it, you can check the RSVP information easily via your dashboard and decide the allowed attendees before the event begins with much ease.

Note that the Event Tickets plugin works seamlessly with the calendar one. This combination allows you to add the RSVP feature to the event listings directly.

Finish the Plugin Settings

Once you have installed these two plugins, you need to finish the basic plugin settings by pressing the Events > Settings button. Note that there are not too many complicated settings you should configure, but just three main points.

  • General Settings – For these general settings, you should decide how many events can be displayed on a single page, whether to use JavaScript for the date filtering, whether to show comments, determine the end of the day cut-off, choose the time zone and many more.
  • Display Settings – This part mainly allows you to control how the event calendar will be showcased. Here, you can decide the template style, types of event views, the showcase of the search bar and many more.
  • Ticket Settings – This part is the most essential one you need to set up. Here, you should choose the post types that can show the RSVP functionality of your tickets or invitation. In addition, you need to decide whether to require people to login before they can RSVP for participating into your events or buying the event tickets. Personally, we think you’d better enable the login requirements.

Ticket Settings

Enable the RSVP Functionality

Now, you can enable the RSVP functionality. For this, you need to head over the post type that the tickets functionality is already enabled. This is set up from the Ticket Settings part. In most cases, the post types are Post, Page and Event.

After creating the new post and scrolling down to the Tickets Meta box, you can click the Add New Ticket button.

Here, you firstly need to make sure that the option of “Sell using” is enabled with the checkbox of RSVP. After all, there is no need to enable the e-commerce or the payment-collection feature with RSVP. People do not need to pay something to send the requirement or the reservation of the event.

In addition, if you want, you can select an image to upload for the RSVP header.

Add New Ticket

Now, you can add the details of the RSVP ticket. These include the ticket name, brief description, starting date, ending date and the total stock. Note that you can add different types of RSVP for people to choose. For instance, you can add the RSVP tickets for adults, seniors and kids.

Ticket RSVP

Publish Your RSVP Tickets

After generating the RSVP ticket for your event, now, you can make it public on your site by clicking the Publish button. If the starting time of this ticket reaches, the RSVP will be displayed as the following.

RSVP in Post

This is how the RSVP showcased in a common blog post that introduces your upcoming event. Here, people can enter the number of attendees to RSVP to your event, offer their name and provide the email addresses to confirm that they are looking to participate in this event.

In addition, if you want to integrate the RSVP feature with an event, you need to click the Add Event button, enter the event details and the RSVP details. The final result just looks like the following.

RSVP in Event

Manage Your RSVP and Attendees

Now, you can wait for sometimes until people confirming their reservation or participating requests. To check how many people RSVP to your event, you can hover over the corresponding event or the blog post and click the Attendees button.

Attendees Button

Now, you can check the attendees report. From it, you can know who are looking to participate into your event, along with their email addresses and wanted ticket types. If you confirm the reservation, you can click the Check In button.

Attendees Report

After that, people can receive an emailed ticket at the email addresses they have offered for the reservation of the event participation.

Emailed Ticket

Author

Susan Rose is a freelance writer who has a deep knowledge about WordPress. She loves everything related to website building since the freshman year at Christopher Newport University, and loves to share her experience with people all over all the world. This girl is popular among our readers as she is outgoing and energetic. In the daily life, Susan loves detective novels as it can train her logical thinking and creativity.

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